Standard enrolment questions example form

By NCVER Statistical standard 8 July 2013 Revised: 24 June 2019

Description

This sample enrolment form contains the standard enrolment questions for release 8.0 and is aligned with the requirements of the National VET Data Policy. This form allows registered training organisations to collect the minimum required information for AVETMISS reporting.

The Standard enrolment questions example form should be used for students undertaking study in 2019.

Changes to the 2019 example form include a new study reason 'To get skills for community/voluntary work' and updating the student declaration and privacy notice to a simple student privacy notice as per version 2 of the National VET Data Policy (with effect from 1 January 2019).

How to use this form

The sample enrolment forms on this page are designed to assist RTOs with meeting the requirements outlined in the National VET Data Policy

As per Clause 4 of the Policy, each RTO must implement policies and procedures to collect accurate and complete AVETMISS data from their clients, unless exempt under Clause 5 of the Policy.

These forms contain the minimum questions students must be asked when enrolling in order to collect the complete AVETMISS data required by the Policy. The questions on these forms can be incorporated into physical or online enrolment forms RTOs use for enrolling students.

We recommend that the sequence and wording of questions are maintained. RTOs are also able to add their own questions to their own enrolment forms.

It is not compulsory for a student to answer all the questions on an enrolment form. Whilst an RTO should never force a student to answer all the questions, they should also not prompt a student to provide not-specified or opt-out responses, as this may put the RTO at risk of not meeting the policy requirement outlined above.

Prior students of the RTO who return to enrol in additional training must complete the enrolment form again to ensure that collected information is still accurate and that students have been shown the privacy notice for the new training. It is also recommended that RTOs have a process to ensure that continuing students' information is kept up-to-date to ensure that the AVETMISS data reported is as accurate as possible at the time of reporting.

In addition to the minimum AVETMISS questions, the sample enrolment form also includes:

  • the Data element name in italics below each question to advise which AVETMISS field the question should be used for. This has been provided to assist RTOs and student management system providers, but does not have to be used in the RTO's actual enrolment form.
  • a privacy notice which advises students that their data may be supplied to, and used by, governments and other agencies for administration and research. As per Clause 7.1-7.3 of the Policy, it is the responsibility of RTOs to ensure that students are aware how their personal information may be used or disclosed. This privacy notice may exist as a link to the official Privacy Notice in online enrolment forms if preferred.
  • a Disability Supplement (for Release 8.0) which can be used to assist students with answering Question 11 on the sample enrolment form. The Disability Supplement should be made accessible to students when they are completing their enrolment form.

Download

TITLE FORMAT SIZE
Standard enrolment questions example form .docx 59.5 KB Download